Note for Mac users: Office 365 ProPlus allows you to install Microsoft Office 2016 only if you have OS X 10.10 or later. After installing Microsoft Office 2016, your Microsoft Office 2011 applications (if previously installed) will still exist in Applications in a folder titled Microsoft Office 2011. What is the difference between the Microsoft Office 365 University and Microsoft Office for Mac Home and Student 2011? Asked by fn from Colchester; Aug 17, 2013.
While Pages is a great word processor, Microsoft Word and other programs available with Microsoft Office are still widely used. It can be frustrating to pass documents between Apple's applications and Microsoft Office. I have dealt with getting Word documents from friends, only to open them in Pages a realize they aren't formatting correctly, or the spacing is off, etc.
The good news is Microsoft Office for Mac is pretty great. If you've ever used a PC before, you're likely familiar with the interface, and personally, I think the design of the Office programs for Mac is stellar. Of course, Microsoft offers two versions of Office for Mac, Microsoft Office 2016 and Microsoft Office 365, so here's a breakdown of each one so you can choose the right one for you.
Users and devices
When deciding what Microsoft Office package you want, you're going to need to know how you intend to use it. Are you one of those people who want to use Office on your Mac, iPad, and iPhone, or do you only need it on your MacBook Pro you use for work or school every day?
- Office 2016 Home & Student: Installed on one Mac
- Office 2016 Home & Business: Installed on one Mac
- Office 365 Personal: Installed on your Mac, iPhone, and iPad with only one user allowed to access the 1TB One Drive storage.
- Office 365 Personal: Installed on up to five Macs, PCs, iPhones, and iPads with five users allowed to access the 1TB One Drive storage.
Programs
Which programs you need in your Microsoft Office suite will also be a critical deciding factor in which version you buy.
- Office 2016 Home & Student: Comes with Word, Excel, PowerPoint, and OneNote
- Office 2016 Home & Business: Comes with Word, Excel, PowerPoint, OneNote, and Outlook
- Office 365 Personal: Comes with Word, Excel, PowerPoint, OneNote, Outlook, Publisher (PC only), and Access (PC only).
- Office 365 Home: Comes with Word, Excel, PowerPoint, OneNote, Outlook, Publisher (PC only), and Access (PC only).
Cloud storage
Microsoft OneDrive is a cloud storage service that you can use to store files, photos, documents, and other data. If you get either version of Microsoft Office 365, you'll get a free TB of OneDrive storage to access and use.
- Office 365 Personal: 1TB of OneDrive storage for one user, plus 60 minutes per month for Skype calls.
- Office 365 Home: 1TB of OneDrive storage accessible by up to five users, plus 60 minutes per month for Skype calls.
Neither tier of Microsoft Office 2016 comes with OneDrive storage.
Pricing
The most significant difference by far is pricing and payment model. Microsoft Office 2016 is a one-time payment, while Office 365 is a monthly subscription model.
- Office 2016 Home & Student: $149.99 and doesn't come with updates.
- Office 2016 Home & Business: $229.99 and doesn't come with updates.
- Office 365 Personal: $69.99 per year (or $6.99 per month), includes updates.
- Office 365 Home: $99.99 per year (or 9.99 per month), includes updates.
The bottom line
Office 365
The enormous benefit to Office 365 is the 1TB of OneDrive storage. This means all your work documents, personal finance spreadsheets, or school presentations can be saved locally and in your OneDrive, keeping all your data safe and accessible to you whenever you need it.
Chances are Office 365 Personal is the best bet for most people, but if you love the free cloud storage and you need Office for your entire family, the Office 365 Home version is your best bet.
Office 2016
If you're looking for the basic Office program like Excel, Word, and PowerPoint, and don't need OneDrive cloud storage, Office 2016 is perfectly fine for one person.
You'll only have to pay once, meaning you don't have to worry about that yearly subscription fee hitting your credit card every year. Of course, the lack of updates is a little annoying, but for most users, you'll probably not even notice or miss the extra features Office 365 provides anyways.
Office 2016 Home & Student is going to be all the majority of people will need; however, if you do want Outlook your can always get the Home & Business version as well.
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Students enrolled full-time or part-time in a degree-granting program at San Francisco State University (i.e., matriculating students) are eligible for a free copy of Microsoft Office 2016 for Mac using Office 365.
Download and Install
- Sign in at http://live.sfsu.edu with your SF State credentials
- Click on the Gear icon, located near the top-right corner of the window, and select Office 365 settings
- In the Software section, click on Install and Manage Software to open the installation page of Office 2016 for Mac
- On the installation page, click on the Install button to begin the download
- When the download is complete, open the package (Microsoft_Office_2016_Installer.pkg) to Run the installer
- Follow the prompts to complete the installation. When the installation is complete, Word will open to finalize setup. Click on Get Started.
- Click on the Sign In button, then enter your SF State e-mail account and password to activate Office 2016 for Mac
- Click on Start Using Word and complete the installation process
Deactivate a Device
Office 2016 can be installed on up to 5 devices. If you have reached the maximum number of installs, you can deactivate Office 2016 from a specific device, and install it onto another. To deactivate a device:
- Sign in at http://live.sfsu.edu
- Click on the Gear icon, located near the top-right corner of the window, and select Office 365 settings
- In the Software section, click on Install and Manage Software to open the installation page of Office 2016 for Mac
- On the installation page, there will be a list of devices where Office 2016 has been installed. Click on Deactivate that corresponds to the device that should be removed.
Save Documents
By default, Office 2016 for Mac documents will be saved in OneDrive, an online cloud storage system. To save documents onto your device:
- Select Save from the file menu
- Click on the the Online Locations to the left of the File Format option.
This will change the option to save On My Mac: - Type in a name for the file and click Save